Quick start

• Login to SchoolTracs
• Add a new class
• Issue your first receipt
• Delete all data

Data Import

• Importing students
• Importing class fee
• Importing products
• Importing rooms

Settings

• Students
• Sales
• Invoice
• Receipt
• Timetable
• Payroll

See all 12 articles

Fees

• Fee Types
• Multiple fees for a class
• Multiple classes for a fee
• Schedule a Price Change

Discounts

• Membership discount
• Early bird discount
• Buy and get free course or products
• Buy and save certain amount
• Buy and pay a fixed price
• Spend and get a free courses or product

See all 9 articles

Staff

• Add new staff and grant login
• Setting permission for the staff
• Sharing teachers' class calendar to their own gCal or iCal
• Login for teachers' mobile timetable
• Clock in

Staff Roster

• Roster group
• Add a new roster
• Roster import
• How roster works in timetable

Salary

• Salary policy
• Salary rules
• Payslip

Student Details

• Add a new student
• Student's order and payment information
• Student contact information
• Journal
• Advanced search
• Send Messages to Parents

See all 7 articles

Making Payment

• Create lessons for receipt (one to one)
• Paying for two consecutive months
• Extending the order period
• Deleting the order and dropping the student
• Refund after student paid
• Reverse payment

Outstanding payment reminder (Invoicing)

• List the students with outstanding payment
• Send invoices by app notification or email
• Receipt
• Orders

Timetable and scheduling classes

• Searching timetable
• Teachers' and rooms' timetable
• Delete a class
• Checking conflict
• Checking class capacity
• Reschedule one lesson

Re-scheduling students

• Re-schedule the student for one lesson
• Choose the lesson to be re-scheduled
• Postpone the student for one lesson
• Rescheduling students from one weekday to another
• Drop the student from the class

Taking Student attendance

• Taking attendance in timetable
• Scanning QR code to take attendance
• Scanning QR Code in Student's App to take attendance V3
• Student check in & check out
• Notification for checked in and checked out

Reporting

• Payment summary
• Payment detail
• Sales summary
• Sales detail
• Earned revenue summary
• Earned revenue detail

See all 19 articles

Manage student's mobile app

• Setup education center information
• Student's app connection status
• Set up stripe account for student's online payment
• Approve leave application
• Notification

Managing student's mobile app (V3)

• Student's app connection status
• Set up stripe account for student's online payment
• Send app notification
• Approve leave application

Schooltracs Online Store

• Store setting
• Store panel
• Managing the enrolment after student sign up

Schooltracs Online Store (V3)

• Store setting (V3)
• Store Panel V3
• Managing the enrolment after student sign up

Integration

• Integration with Zoom
• Integration with Zoom (V3)
• Integration with Microsoft Teams
• Integration with Microsoft Teams V3

Sales Tax

• Tax setting
• Issuing receipt
• Overriding existing tax setting

Billing

• Billing
• Billing V3